Vendor Registration

WhatsNew:

Vendor Registration Form

 


The 25th Annual Ponca City Herb Festival 2018 Vendor Application Form is Now Available.

Click The Icon Above To Download.

ContactInfo:

 

Ponca City Herb Festival
P.O. Box 2503
Ponca City, OK 74602


Questions? Call 580-762-2873; or info@poncacityherbfestival.net

 

 

Vendor Information

Saturday, June 2, 2018 8:00 am - 4:00 pm

 

Cann Memorial Gardens - 14th and Grand Ave.
1500 E. Grand Ave., Ponca City, Oklahoma 74604
 
The Ponca City Herb Festival is a two-time recipient of the RedBud Merit Award,
Outstanding Event category, from the Oklahoma Department of Tourism.
 
Free to the public. A Rain or Shine Festival
Bring Your Wagon. Vendors, Seminars, Food



Vendor Application Form

The 25th Annual Ponca City Herb Festival 2018 Vendor Application Form is Now Available




Vendor Information

 

Registration

  • To reserve a spot for 2018, submit the application form, completed in full, and mail with your payment to:
    Ponca City Herb Festival P.O. Box 2503 Ponca City, OK 74602

  • An email confirmation and a letter with parking and additional information will be mailed to you.
    Booth Fee

  • $125 per space. More than 1 space is available at the same rental of $125. Each space has a 10’ frontage with a maximum of 2 (10’ x 10’) tents’ depth depending on booth placement. Because this event is in beautiful gardens tree limbs and roots are considered as much as possible when the booth plots are laid out.

  • Spaces are assigned in the order of received applications.

  • A full refund for cancellation up to 60 days before festival is available. No refund will be offered after April 3.

  • List on the application the product lines or food items you will be selling.


    Food Vendors

  • Must comply with Oklahoma State Health Regulations.

  • If using a food trailer, please draw a simple sketch with trailer dimensions and location of hitch, electrical connections and serving window on the reverse side of your application.

  • A maximum of 50 amp electrical service is available. Please indicate on the application what you will need.


    Check-in

  • In front of the Cann Memorial Home, Friday, June 1 beginning at 11 a.m. to 10 p.m.; and Saturday, June 2 - beginning at 6 a.m.

  • Registration tables are west of the Cann Home. Overnight outdoor security will be provided from 10 p.m. Friday till 6 a.m. Saturday.


    Festival Rules

  • Vendors are asked to remain at the Festival until 4:00 p.m. on Saturday. Evaluations, sales tax information and preregistration for 2019 will be accepted at the registration tables at the conclusion of the Festival.

  • Vendor’s name must be displayed on all booth spaces, with one vendor per space unless permission is given.

  • Stakes CANNOT be driven into the ground due to an in ground sprinkler system. The use of cement blocks or sand bags to secure canopies is permitted.

  • Vendors must supply their own tables, chairs, display racks, canopies, etc.

  • No vendor vehicles may be driven on the grounds. Unloading and loading must be done from Grand Avenue (east of the Gardens) or Central Avenue (south of the Gardens). There will be people on site to help.

  • Vendors are required to collect and remit sales tax on all goods and services sold during the Herb Festival.

  • Submission of application and booth fees constitutes the vendor’s agreement to follow Festival rules.

  • Ponca City Herb Festival, Inc., reserves the right to expel any vendor for failure to comply with Festival rules or for any other misconduct.


For questions contact:

Wendy Burg: (580) 718-4308
info@poncacityherbfestival.net 
Ponca City Herb Festival
P.O. Box 2503
Ponca City, OK 74602
 
 
Ponca City Health Department Requirements